Event Guidelines

Are you an event organiser and would like to set up a Freestyle Football competition or meet in your country?

From the WFFA we can help you with our guides and tools, including among others:

Support with the registration process
Promotion of your event on our social channels
Tournament management systems
Live streaming of the event on our platforms
Extra services for your event including flyer design, videography and copywriting

…and, if your event qualifies for it, even the inclusion of the results of its 1×1 Battles competition in our World Rankings! For that, though, you will need to follow the official process, including among others the following steps:

Fill in the online form below
Get in touch with your corresponding Country Leader and ensure their official approval
Send the names of the selected 3 or 5 judges to judging@worldfreestylefootball.org for approval (beware: filling in the mentioned names in the form below is NOT enough, we will need them sent in a specific email!)
Use FS Meet for registrations and to gather all results

Fill in the following form with all relevant information about your project: we’ll get in touch with you to present the services we offer to help promote the sport around the world!

Freestyle Football event details

URL

This field is for validation purposes and should be left unchanged.

Official name of the event(Required)

Name of the organiser(Required)

First Last

Email of the organiser(Required)

Are you filling in this form on behalf of any specific company or organisation? Please write down its name if that is the case

Would you like to be contacted by any means apart from email?

Phonecall

Others (specify below)

If you prefer to be contacted via WhatsApp or any other platform, please let us know your contact details here

Website of the organiser (can be a social page, i.e. Instagram)(Required)

Specific website of the event (if any)

Specific contact email of the event (if any)

Is your event…(Required)

What categories does your event include? Please select ALL relevant options(Required)

Competition for males

Competition for females

Mixed competition

Next Gen (u16) competition

Intermediate competition

Meet

What competitions does your event include? Please select ALL relevant options(Required)

1v1 Battles competition

Challenge competition

Sick Three competition

3×3 Battles competition

Kill the Beat competition

Panna competition

Other competitions (specify below)

It’s a Meet, there are no competitions

If you've selected "other competitions" in the question above, please list them here

Since you've selected the 1×1 Battles competition, would you like your event to be included in the Global Rankings?

Yes, I would like my event to be Ranked: please open an FS Meet page for me!

No, I’d rather keep it as a friendly event instead of a competitive one

Selecting ‘yes’ here doesn’t guarantee the inclusion of your event in the Global Rankings; in order for that to happen, you will need the authorisation of your Country Leader and Key Leader, as well as the approval of your judges by the Head of Judging. Registration for your event will need to be done through FSMeet, and the results will also need to be collated there; there will need to be at least 8 participants, and a specific bracket for female freestylers must be offered, as mixed battles will not be considered; last but not least, all battles will need to be recorded for future reference. We’ll get in touch with you to explain all details thoroughly!

Would you like to use FS Meet for registrations?

Yes, please help me setting it up!

No worries, I’ll use another registration platform!

FS Meet is the official event management tool used by the WFFA, developed specifically for Freestyle Football tournaments by the German community. If the participation fee is 0, then this service is completely free; if there’s any charge for the athletes, the user will be asked to create a Stripe account to collect the fees. For more information, please contact events@worldfreestylefootball.org.

Event if you don't want to rank the event, would you still like to use FS Meet for registrations?

Yes, please help me setting it up!

No worries, I’ll use another registration platform!

FS Meet is an event management tool developed for specifically for Freestyle Football tournaments by the German community. If the participation fee is 0, then this service is completely free; if there’s any charge for the athletes, the user will be asked to create a Stripe account to collect the fees. For more information, please contact events@worldfreestylefootball.org.

Expected amount of participants (rough estimate)

Participation fee in the local currency (please write 0 if it's free)(Required)

Please write down a number only (e.g. 10 or 1000) and not the amount and the currency (e.g. not 10€ or 1000 IDR).

Currency of the participation fee

Please write down either the full name of the currency (e.g. Euros, US Dollars, Mexican Pesos or Japanese Yens) or the ISO currency code (e.g. EUR, USD, MXN or JPY). The amount will be converted into Euros to process the payment, but will be sent back to the organiser in their local currency.

Name of the venue(Required)

Address of the venue(Required)

Street Address Město ZIP / Postal Code Stát

Start date of the event(Required)

Start time of the event (local time)(Required)

End date of the event (if it lasts more than a single day)

List of judges (if defined) and their social handles (Instagram and/or TikTok)

BEWARE: If you want your event to be Ranked, the names of the judges will also need to be sent to judging@thewffa.org for approval.

Are there any partners of the event that we should mention in our announcement? If so, list them here with their corresponding social handles (Instagram and/or TikTok)

Description of the prizes (if any)

Does your event offer accommodation options to its participants? If so, please list the key details (hotel name and location, price, nights, etc.) here

Would you like further support for your event? If so, please select the extra services you'd like!

I would like to hire a designer for the Key Visual of my event! (See fees below)

I would like to hire a videographer to create videos for and of my event! (Cost depending on location)

I would like to hire a copywriter to promote my event! (Standard fee of 30€)

I would like a to order a customised presentation to look for potential partners! (Standard fee of 60€)

For visual asset designers: basic fee of 75€ for a 4:5 poster with 1-4 figures; upgraded fee of 100€ for a poster in 1:1, 16:9 and 9:16 formats with up to 5-6 figures; and premium fee of 150€ for a poster with 5-6 figures in 1:1, 9:16 and 16:9 formats, plus three 1:1 posts to announce the judges

Do you already have a flyer for your event? Please upload it here (preferably 1:1 format)!

Accepted file types: jpg, png, gif, pdf, svg, webp, eps, jpeg, Max. file size: 32 MB.

If you still don’t have the event flyer, don’t worry: you can send it later on to events@thewffa.org. However, in order to announce the competition or Meet on our channels, we’ll need the final version of the flyer at least 2 weeks before the event starts

If you also have the flyer of the event in 16:9 horizontal format, please upload it here

Accepted file types: jpg, png, gif, pdf, svg, webp, eps, jpeg, Max. file size: 32 MB.

If you also have the flyer of the event in 9:16 vertical format, please upload it here

Accepted file types: jpg, png, gif, pdf, svg, webp, eps, jpeg, Max. file size: 32 MB.

If you have created a video teaser for the event, please upload it here

Accepted file types: mp4, avi, mov, webm, mkv, flv, wmv, m4v, flv, Max. file size: 32 MB.

Teasers perform much better than static images on our social channels: if you have one for your event, don’t hesitate to send it to us!

Is there anything we would need to know about your event that hasn't been mentioned earlier (e.g. further help needed, logistical issues, etc.)? Please note it in this section

Data usage consent(Required)

I agree to the privacy policy below:

Legitimate Reasons for Processing Your Personal Information
We only collect and use your personal information when we have a legitimate reason for doing so. In which instance we only collect personal information that is reasonably necessary to provide our services to you.

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We may collect personal information from you when you do any of the following on our website:
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We may collect, hold, use and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:
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– for technical assessment, including to operate and improve our app, associated applications, and associated social media platforms

We may combine voluntarily provided and automatically collected personal information with general information or research data we receive from other trusted sources. For example, Our marketing and market research activities may uncover data and insights, which we may combine with information about how visitors use our site to improve our site and your experience on it.

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When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure and no one can guarantee absolute data security.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services. For example, ensuring any passwords associated with accessing your personal information and accounts are secure and confidential.

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We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. For example, if you have provided us with personal information as part of creating an account with us, we may retain this information for the duration your account exists on our system. If your personal information is no longer required for this purpose, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

Children’s Privacy
We do not aim any of our products or services directly at children under the age of 13 and we do not knowingly collect personal information about children under 13.

Disclosure of Personal Information to Third Parties
We may disclose personal information to:
– a parent, subsidiary or affiliate of our company
– third-party service providers for the purpose of enabling them to provide their services including (without limitation) IT service providers, data storage, hosting and server providers, ad networks, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing or advertising providers, professional advisors, and payment systems operators
– our employees, contractors, and/or related entities
– our existing or potential agents or business partners
– sponsors or promoters of any competition, sweepstakes, or promotion we run
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– third parties, including agents or sub-contractors who assist us in providing information, products, services, or direct marketing to you
third parties to collect and process data
– an entity that buys, or to which we transfer all or substantially all of our assets and business

Third parties we currently use include:
– Google Analytics
– Google Adsense
– FS Meet
– GameDay
– Tournify
– Horizm
– Google Workspace
– Wordpress
– Streamyard

Your Rights and Controlling Your Personal Information
Your choice: By providing personal information to us, you understand we will collect, hold, use, and disclose your personal information in accordance with this privacy policy. You do not have to provide personal information to us, however, if you do not, it may affect your use of our website or the products and/or services offered on or through it.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

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For more information, or in case you have questions and/or requests, please get in touch with the corresponding team at events@worldfreestylefootball.org.

For more information about the activities of the WFFA, follow its official channels to get the latest updates!

Event support

Freestyle Football event details